Guidelines for Internet Communication

Guidelines for Internet Communication:

Write a short message:

A large number of messages are transmitted over the Internet daily. To reduce traffic on the Internet and to simplify the communication load on the recipient, the length of the message should be minimum.

Write the relevant answer:

When replying to a message, include only the part of the previous message that is related to the reply. Some short forms can be used for e-mail communication. Such as FYI (for your information), BTW (by the way) and :-) (Smileys) to address expressions in messages.

Also include the return address information:

Configure your e-mail client in such a way that it also has a return e-mail address. Also include alternate means of communication when sending messages. Such as telephone number, home address. etc. Most e-mail programs allow us to create a signature file in which your name and related information are automatically added to the end of the message.

Write the topic in detail:

Ordinary subject messages such as information, or the subject not being written, are often ignored by the recipient who has a large number of e-mail messages, use small, message-related topics.

When replying, mention the original message:

While replying to the message, delete unnecessary portions of the original message received and leave out the specific points to be answered. Then add the answer after each point.

Accept on receipt of email:

Be sure to let the sender know when you receive the message. Check your email regularly. The sender of the e-mail is expecting a quick reply. Check your e-mail account in a span of few days and make sure that all the mails sent by you are read or not.

Timely reply:

Please read mat mail and reply soon. If you are not able to check your e-mail regularly, then a large number of mails become uncontrolled. If you regularly receive a large amount of mail, you can arrange it using the add-on utility.

Do not send personal messages through

newsgroups or mailing lists:

If the message is for any one person, do not send it through the newsgroup or list that many recipients receive. Always look at the address line above the message and make sure that you own them. Sending the answers you want to send.

Do sarcasm, slander and laughter in a joking 

manner:

Often a joke made with a good mindset is also misunderstood. Include a conversation style in your message only when the recipient is familiar with your personal style.

Do not publicly criticize other users:

Decent conversation is better than impulsive or rude communication. In case there is a need for a stringent reply, then we stop using email. Talk to that person directly.